3 Essential Reports Every Manager Needs

Apr 09, 2019

Have you ever heard about strategic operational alignment?

It is a business technique that ensures that your operational team keeps up with your hardcore strategies. The alignment method is known to optimize productivity, meet deadlines and boost the turnover rates. But as great as all this sounds, one can’t expect proper alignment to take place without an impeccable reporting system. That’s why it is the manager’s responsibility to formulate a reporting system that covers all areas of your operations.

Now there are countless types of management reports one must keep for maintaining a seamless system. But we feel that there are three reports that should be made an essential part of your reporting system.

Let’s have a look:

1. Performance Reports

Performance reports feature the good, the bad and the ugly side of an individual employee’s performance. Commonly referred to as the ‘focus reports,’ these are assessment reports that gather all the information you need to see how well an employee performs.

It also covers the goals an employee has achieved, shown interest to achieve or failed to achieve. Managers can determine an employee’s performance based on the following scenarios:

1. Outstanding performance, signaling achievement beyond the established goal

2. Positive performance, signaling responsiveness and achievement of the set goal

3. Poor performance, signaling the failure to achieve the target goal

Results based on these scenarios can help managers devise effective strategies to improve their employee’s overall annual performance in the upcoming months.

2. Feedback Reports

Feedbacks play a vital role in bringing about a positive change in your employee’s performance. Summarizing the news of how the employee performed in the last month, quarter or year, The feedback report is an indication of the current status of the employee’s position.

Generally, the feedback report is divided into a simple “good” or “bad” review. It gives a detailed report of the employee’s performance and explicitly points out their strengths and shortcomings. As a result, those who perform well are given positive feedback on their performance, which instills a sense of security and motivation in them to work harder.

On the other hand, those who received the “bad” news are given a detailed report of their weaknesses, which helps them understand their pain points in order to improve later.

3. Overview Reports

Typically referred to as “The Management Report”, the Overview Report is a brief and condensed overview of the entire work force’s performance. As a manager, it is impossible for you to individually go through the Performance Report of each and every one of your subordinates, especially when you’re supervising a large workforce.

However, an Overview Report gives you a concentrated report of the performance of your entire workforce, which streamlines your job as the manager.

The Bottom Line

From the numerous types of management reports a manager needs, these 3 are the absolute essentials as they help you understand the current status of each and every single one of your employees efficiently. In turn, you will be able to come up with effective strategies that would motivate your employees!


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